Privacy & Data Protection Policy

ApplySite (“we”, “the Platform”) operates a digital marketplace connecting individuals interested in studying abroad (“Students” or “Users”) with educational institutions, language schools, and recruitment partners (“Institutions” or “Partners”) worldwide.

For GDPR (EU/EEA/UK), LGPD (Brazil), and other applicable laws, ApplySite is the controller for personal data we collect directly via the website, registration forms, student accounts, institution accounts, and support communications.

When we share data with an Institution to process an application, that Institution acts as an independent controller (or processor, per contract) for its own admissions, academic billing, and compliance. ApplySite does not control subsequent processing by each Institution.

Privacy contact: privacy@applysite.co.

We collect only what is needed to run the Platform, facilitate applications, and meet legal obligations. We do not sell personal data.

• Students: identity and contact (name, email, phone, country, nationality), academic profile, admission documents you upload, program preferences, application history, and messages.
• Institutions/Partners: entity details, authorized representatives, access credentials, listed programs, agreed commissions, panel activity logs.
• Visitors: technical data (IP, browser, device), cookies and aggregated analytics, form inquiries.
• Payments to ApplySite: when a Partner pays commissions or service fees to ApplySite, we may process Partner billing data (not student tuition card data for academic fees).

We process personal data on bases including: contract or pre-contract steps (accounts, applications); legitimate interests (security, service improvement, fraud prevention, aggregated analytics); consent (optional marketing, non-essential cookies); legal obligation (tax, regulatory requests).

We do not use your data for solely automated decisions with legal effects equivalent to admission; Institutions make admission decisions.

We may share data with Institutions/Partners you select when submitting an application; infrastructure providers (hosting, email, analytics, CRM) under data processing terms; professional advisers when necessary; authorities when required by law.

Institutions receive the data you provide to assess your candidacy. Their privacy practices are independent of ApplySite.

ApplySite and suppliers may host or process data outside your country (e.g., United States, Canada, EU). For transfers outside the EEA/UK we implement recognized safeguards (Standard Contractual Clauses, adequacy decisions, or other measures required by applicable law).

We retain data while your account is active, a Partner relationship exists, or as needed to resolve disputes, comply with law, or defend rights. Retention periods vary by data type and jurisdiction; we delete or anonymize when no longer necessary.

Depending on your location, you may have rights of access, rectification, erasure, restriction, objection, portability, and to withdraw consent where processing is consent-based. You may lodge a complaint with your supervisory authority.

To exercise rights, email privacy@applysite.co and state your relationship to the Platform (student, institution, or visitor). We will respond within applicable legal timeframes.

ApplySite is a technology platform for connection and application management. We are not an agent, representative, employer, or mandatary of any Institution, and we do not warrant the accuracy, availability, or quality of Partner-listed programs.

Program information (indicative pricing, dates, visa requirements, accommodation, etc.) is supplied by Institutions or third-party sources and may change without notice. Verify conditions directly with the Institution before committing.

ApplySite is not liable for acts or omissions of Institutions, including admission denials, curriculum changes, staff conduct, contractual breaches between Student and Institution, or disputes between Partners and Students, except where liability cannot be excluded by mandatory law.

ApplySite’s model is based on commissions, referrals, or fees paid by Institutions/Partners for Platform use and related services. ApplySite is not the payment processor for tuition, program fees, or academic charges collected by Institutions from Students.

Any program payment, deposit, tuition, or academic refund is governed by the relevant Institution’s contracts and policies. ApplySite is not responsible for delays, disputes, chargebacks, or payment defaults between Student and Institution regarding education.

If we later offer limited payments to ApplySite (e.g., ancillary services), this will be clearly disclosed at checkout with the certified payment provider’s terms.

ApplySite does not control events beyond reasonable scope: natural disasters, war, pandemics, regulatory change, strikes, telecom failures, or critical supplier outages.

If an Institution closes, becomes insolvent, loses accreditation, cancels programs, or ceases operations, ApplySite has no duty to relocate students, refund tuition, or compensate for indirect loss arising from that situation. Financial or academic claims should be directed to the Institution and, where relevant, insurers or regulators.

We may suspend or remove Partner profiles that breach Platform standards, without owing Partners compensation for lost future revenue, within limits permitted by law.

To the fullest extent permitted by applicable law, ApplySite and affiliates shall not be liable for indirect, incidental, special, consequential, or punitive damages, loss of profits, data, academic opportunity, or reputational harm arising from use or inability to use the Platform or third-party conduct.

ApplySite’s total aggregate liability to a User for Platform-related claims in the twelve (12) months before the event giving rise to the claim shall be limited, except for fraud or gross negligence, to the greater of: (a) one hundred euros (EUR 100) or (b) fees actually paid by that User to ApplySite in that period (if any). Some jurisdictions do not allow certain limits; the minimum required by law will apply.

Nothing here limits non-waivable consumer rights or liability for death or personal injury caused by gross negligence where prohibited by law.

Partners represent that program information is accurate, that they are authorized to recruit, and that they comply with data protection law when processing Student data received via ApplySite.

Partners shall indemnify ApplySite against third-party claims (including Students and regulators) arising from: (i) Partner content or listings; (ii) breach of law or contract with the Student; (iii) unlawful processing by the Partner; (iv) misleading statements on price, visas, or academic outcomes, to the extent permitted under the agreement between ApplySite and the Partner.

ApplySite may audit, moderate, or remove content that violates Platform policies without an obligation of continuous monitoring of every listing.

We apply reasonable technical and organizational measures (encryption in transit, access controls, activity logging). No online system is 100% secure; we will notify serious incidents where required by law.

We use essential cookies, language preference cookies, and—with consent where required—analytics or marketing cookies. See our Cookie Policy for categories and controls.

The Platform is intended for users who can contract or have verifiable parental consent under local law. We do not knowingly collect data from children under 16 without a proper legal basis; we will delete such data if discovered.

We may update this policy for legal, technical, or business reasons. The current version will be posted with an updated date. Material changes may require additional notice where required by law.

For privacy questions, rights requests, or security incidents: